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Working as a project manager is not an easy task. A project manager has to make many decisions to build a schedule that ensures each stage of the project is completed within the time frame.
Everything must be flexible and smooth throughout the project’s completion, but it is difficult for a single team to handle this. That is where the requirement for project management software development emerges.
Project Management Software helps plan, schedule, execute, deliver, and monitor projects. But how can it be beneficial for your business? Read on to know everything at your fingertips.
What is Project Management Software?
Project management software is a digital platform enabling teams to handle their projects through complete planning until completion. Project managers benefit from this software because it allows them to monitor tasks with deadlines, resources, and team members from a single interface.
Organisations with high management maturity achieved successful project delivery in 77% of their cases. In comparison, those with low maturity succeeded in only 56% of their projects based on PMI’s Pulse of the Profession 2020 report.
Software development for project management requires the creation of applications that address typical project issues such as:
- Task Tracking And Assignment
- Deadline Management
- Resource Allocation
- Team Communication
- Document Sharing
- Progress Reporting
Why Does Your Business Need Management Software Project Tools?
Where everything is fast-paced, the right management software project tools can make a big difference. Here are some of the key reasons why:
| Benefits of Project Management Software | Impact on Business |
|---|---|
| Better organisation | 54% of organisations lack access to real-time project KPIs. Using project management software can significantly improve this visibility. (Wellington) |
| Improved communication | Workers spend 13% of their time on emails. Project management tools can reduce this by centralising communication (Asana) |
| Real-time tracking | Increased visibility into project status and bottlenecks |
| Resource optimisation | 25% higher project success rates with mature resource management |
| Data-driven decisions | Better forecasting and strategic planning |
Businesses can save time, reduce errors, and make better decisions based on real data using project management software solutions. Capterra states that 77% of users said, “Project Management Software improved their team performance”.
Key Features of Project Management Software
These are the essential features you must include if you want to build project management app solutions that users will love.
1. Task Management
Users can create, assign easily, and track tasks with good project management software. Users should be able to set priorities, deadlines and dependencies between tasks.
2. Team Collaboration
Features such as comments, file sharing, and real-time updates allow team members to work together without needing multiple tools.
3. Time Tracking
Managers can see how long tasks take and bill clients accurately with time tracking.
4. Resource Management
This feature allows you to efficiently allocate people and materials to different projects without overloading some team members and leaving others free.
5. Reporting and Analytics
Project progress, team performance, and potential issues are reported and shown in dashboards before they become problems.
6. Integration Capabilities
Project management software is more useful when it can connect with other tools such as email, calendar, and accounting software.
Steps to Develop Project Management Software
If you have a company that wants to create project management software, here are the steps you should follow.
1. Market Research
Research what users need in project management tools before you start building. Check out what already exists and see where you can fill the gaps.
According to the Standish Group’s CHAOS report, 19% of software projects fail outright, and 52% are challenged (completed but over budget, behind schedule, or with fewer features).
2. Define Requirements
Make a clear list of what your software needs to do. This includes:
- User Types (Admin, Manager, Team Member)
- Core Features
- Technical Requirements
- Security Needs
3. Choose A Development Approach
You can:
- Build From Scratch (most control, but takes longer)
- Use Existing Frameworks (faster but less unique)
- Customise Existing Solutions (balance of speed and customisation)
Also Read: Build vs Buy Software – Choose the Best Approach
4. Design Phase
Make wireframes and prototypes of how your project management software will look and function. Before beginning to code, test these designs with potential users.
5. Development Process
A software development company usually follows these stages:
- Front-end development (what users see)
- Back-end development (how data is stored and processed)
- Database setup
- API integration
- Testing
6. Testing
Good software developers test their work entirely by doing the following:
- Functionality Testing
- Performance Testing
- Security Testing
- User Acceptance Testing
7. Deployment and Maintenance
After launching, you’ll need to:
- Provide User Training
- Collect Feedback
- Fix Bugs
- Add New Features Regularly
Cost to Build a Project Management App
The cost of developing project management software depends on a lot of factors, such as:
| Factor | Impact on Cost |
|---|---|
| Features | More features = higher cost |
| Platform (Web/Mobile/Both) | Multi-platform development costs more |
| Design Complexity | Custom designs increase the price |
Basic project management software development costs between $25,000 to $50,000. However, it depends on the expertise of the developer and your requirements.
How to Choose the Right Software Developers?
To have well-optimised project management software, you must choose the right software developers for this task. You can choose a developer who has:
- Experience With Similar Projects
- Technical Skills In Relevant Programming Languages
- Understanding Of Project Management Principles
- Good Communication Skills
- Reasonable Pricing
- Strong Portfolio Of Past Work
Always remember that you must go with a software developer who agrees to design new software for your organisation from scratch.
Conclusion
Project management software development is essential for a business that aspires to be competitive in the market and stay efficient. Using the right software can change how your team works together.
If you want to create project management software for your business, Shiv Technolabs is here to help you with software development consultancy services. With over 9+ years of experience, we have served global ventures with our top-notch custom software solutions for your business.
Contact us today and take your first step towards better project management, and have a free consultation.
